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FAQ Conference Room Management

Conference Room Management Frequently-Asked Questions and their answers

Why do we need a scheduling system?

OnBoard is more than a scheduling system...it is a space management system.

There are two major parts to OnBoard: scheduling space and monitoring the utilization of the space. It is the monitoring of actual use that amplifies OnBoard from a scheduling system to a space management system.

Here's why: the changing dynamics of the workplace encourage and require more and more collaboration space. The demand for conference rooms is growing dramatically requiring organizations to not only provide collaboration space, but to ensure that it is highly utilized.

The biggest problem to maintaining high utilization is meetings that are scheduled, and then postponed or cancelled. In most instances the meeting organizer reserves a conference room but fails to release the room when the meeting is cancelled. This means that the conference room cannot be scheduled by anyone else and it will go unused. Not only does the organization pay for an unused asset, but legitimate meetings can not take place for "lack" of meeting space.

The OnBoard Workplace Management Platform solves this problem through the "check-in" procedure. When the meeting starts, the organizer or concierge checks-in to the meeting space (there are many easy ways to do this.) If there is no check-in then the space reservation is cancelled and the conference room is made available to others.

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