The Agile Workplace Blog

Welcome to the blog! The blog is a great way for you to hear different perspectives, or hear a new perspective for the first time.  It is where we have the opportunity to express our thoughts about many of the issues facing workplace professionals and our CEO is a regular contributor.  Keep up to date by checking back here on our website, or sign up for our monthly newsletter to have the articles delivered to your inbox.

When implementing a new office hoteling system throughout your organization, it's very important to cater to the ways employees presently like to use technology. Making your workplace optimization system convenient and easy to use will increase employee buy-in, improve utilization and provide greater accuracy for actual use of space.

Frequently asked questions about moving office space tend to fall into four categories: the IT implications, flexible working, 'results only work environment' (if you're changing traditional performance measures) and a list on the workspace itself. In the work that I'm doing at the moment it's the final list - on workspace - that we're focused on. Below are some of the questions I've collected in the various pieces of work I've done on recently that people are now asking in the current work.

Having accurate and reliable data is crucial in making meaningful and impactful business decisions. Figuring out how much office space is really needed is critical for the organization to thrive. But to calculate actual use of space (AUS), how do you quantify the seemingly unquantifiable?

These days, the 'new workplace' is one where employees are asked to embrace new technology, get comfortable with unfamiliar telework practices and even give up their dedicated desk. While all these changes are ultimately beneficial to all parties involved, it's important to have a communication strategy in place that effectively helps workers understand the need for such changes and the value they receive in return.

Hoteling has become so popular with business and government that media like The New York Times have finally recognized this space-saving and people-pleasing technique as newsworthy. Hooray for hoteling and high-fives to the leaders at GSA, who are using AgilQuest’s OnBoard technology to make it easy!

The mobile workforce is rapidly expanding. More and more organizations are viewing flexibility, or flexi-work practices as a strategy, not as a perk. The market intelligence firm IDC estimates that worldwide mobile worker population will increase from just over 1 billion in 2010 to more than 1.3 billion by 2015. It is clear that the trend toward creating a more mobile workforce is here to stay, and in fact -- and is growing exponentially.

Implementing new technologies to increase workplace mobility, such as telework or hoteling programs, constitutes a major cultural shift in any organization. Getting buy-in from management and employees can be a challenge, especially when dealing with worries about learning how to use these new technologies.

How much office space do we really need? As the workforce is working less and less from the office, and entering the Sharing Economy by working in 3rd party or co-working spaces, it's becoming a common question.

The notion of the "sharing economy" is a hot topic that often refers to a market where it is easier and often more efficient to gain access to a needed resources like cars, rooms and bikes, than to own them. However, the term can also be applied to the sharing of office resources such as desks, conference rooms, parking spaces and the like.

If you didn't have to come in to your office every day, but only sometimes, what would you want it to feel like? As employees become more mobile and telework more often, the "workplace" takes on a new role and a new form.

You know that efficiencies save money, but did you also know they can turn office buildings into both an economical and sustainable place where employees will love to work. Smart buildings are all about improving efficiency by eliminating redundancies, using less energy and automating systems This frees up office space and resources, which help make employees more productive.

In a push to reduce federal agencies' impact on the government and improve sustainability, the President ordered all government workplaces reduce their energy levels 28% by 2020. The U.S. General Services Administration (GSA) has proved to be a leading example for this task, by making their old, inefficient buildings, which used a great deal of energy, greener and smarter.

The mandate for government agencies to create a more mobile workforce has led to the implementation of new technology to manage these changes efficiently and carry out cost-effective and sustainable solutions. The U.S. General Services Administration (GSA) is a great example of how resource reservation software is helping government agencies to meet the President's goal of reducing the Federal Government's carbon footprint and reduce the amount of real estate.

Join the Mailing List for More Like This

  • Be the first to hear about new resources and blogs, event announcements, product and industry news when you join the mailing list. Read More
  • 1