The Agile Workplace Blog

Welcome to the blog! The blog is a great way for you to hear different perspectives, or hear a new perspective for the first time.  It is where we have the opportunity to express our thoughts about many of the issues facing workplace professionals and our CEO is a regular contributor.  Keep up to date by checking back here on our website, or sign up for our monthly newsletter to have the articles delivered to your inbox.

by Kyra Cavanaugh, LifeMeetsWork

What is connection? Have the nature of our connections with each other changed over the last five years? I feel like they have.

It is well-understood that collaboration in the workplace leads to greater exchange of ideas, development of efficiencies, and creation of synergies. But with colleagues now working in a variety of different ways, (telecommuting, working remotely, etc.), coming together in one physical space at the same time seems scarcer. Or is it actually more abundant because of scheduling processes like hoteling?

How much revenue has your organization lost this winter due to weather shut downs?

Earlier this month was Telework Week, and this week was Business Continuity Awareness Week (March 17-21) - two events that really share some common themes. With the extreme weather making headlines all winter, the issues of business continuity and flexibility in the workplace have been in the spotlight. Atlanta recently shut down because of 2 inches of snow. What could happen if you aren't prepared? The loss of millions in revenue because of lost productivity can be at stake.

While much of the country is blanketed in snow and treading carefully on ice-covered roads, the nation's Teleworkers are comfy in their homes, sipping hot chocolate and keeping their businesses and agencies running as if nothing had happened. The timing for this year's Telework Week, an annual showcase promoting remote work options, couldn't have been more perfect!

by Naomi Stanford, PhD

During the past week someone alerted me to the Oxford Futures Forum. I'd not heard of it before but I'm constantly looking for perspectives and insights on what the future might hold. Since all organizations I work with are looking to be 'agile', 'scalable up or down', 'adaptable', 'future fit', and similar words/phrases – it would be good to know what they think they might be facing in order to meet the future. When organizational members say 'agile' they are generally neither talking 'Agile' or 'Lean' in terms of specific methodologies nor why these two techniques might go together. They are talking about a more nebulous organizational capability required in turbulent situations.

Robert Fulghum, author of "All I Really Need to Know I Learned in Kindergarten", listed as his #1 learning: Share Everything.

Maybe something old is new again?

There's a new buzz term to add to Cloud, Big Data, Social Networks and Mobility; it's called the Sharing Economy.

by John Vivadelli, CEO

If management is impossible without measurement, then facility management is an oxymoron. Facilities cannot be managed without knowing actual occupancy continuously, consistently and systematically every day, in every work setting, throughout the entire portfolio.

If management is impossible without measurement, then financial management is an oxymoron. Occupancy costs comprise 8% to 10% of a company's Profit & Loss and 20% to 30% of its Balance Sheet. FASB 13 changes will only increase the impact of real estate on the Balance Sheet. Finances are not truly managed when management has no auditable measurement system (remember Sarbanes Oxley?) to determine the actual use of their second largest expense and a huge chunk of their capital. Financial analysts take notice; does this pass your test for senior management's responsibility to allocate resources to maximize shareholder value?

In response to the Washington Post Article: The federal office space of the future? GSA's new floor plan eschews desk-jockey culture.

GSA Administrator Dan Tangherlini is leading a transformation of the government's workforce and workplace supported by AgilQuest's Smart Occupancy technology and expertise. The real estate savings this article addresses is real – six leases eliminated resulting in 50% reduction in costs to support the GSA HQ employee base.

What is not mentioned is the following:

There is raft of new and interesting legislation being proposed in the House of Representatives to cut federal spending by reducing federal office space. One such bill, H.R. 26121: Public Building Savings and Reform Act of 2013, was introduced on July 8th by Reb. Lou Barletta [R-PA11]. Section 12 of this bill calls for the Administrator of General Services to develop and implement a method of measuring actual utilization rates of its buildings and a plan for incorporating such utilization rates into performance metrics. The method shall be based on actual utilization by “rentable sq ft per person”. Two important points should be considered regarding this bill; refinement for the definition and intent for Actual Utilization Rate and acknowledgement of the measurement method.

You know it’s true.  The time has passed for the timid, waffling and toe-in-the-water new workplace strategy pilots that seem to rule the day. 

You see the impact of broken workplace policies, empty boxes of air we call office buildings and roads choked with a hell called commuting.  You know your organization must do the right thing; broad and bold adoption of mobility and hoteling that improve productivity, profitability, agility and sustainability. 

But achieving rapid and successful organization-wide adoption – the kind that involves tens or hundreds of thousands of people across continents and millions of sq. ft. of office space – causes you pause.   How can I get my enterprise up and down the ranks to buy-in to this new strategy? 

Fear not!  You are not alone in your quest, not the first to undertake it and you can be successful in your implementation.

How do we go from 'our department's great idea' to 'the organization's top strategy'? This is the challenge when one innovative group or leader in the organization clearly sees the benefits, the far-reaching value of workplace change, but the other departments are too busy with their own projects and goals to embrace any new initiative. Every week we hear "how do we get executive support?" Support (money) and sponsorship (power and authority) of the executive team is a key factor in any broadly-implemented organizational initiative. So, how do you gain commitment from the executives, the partners, the right level of management, to begin change and sustain it through implementation and institutionalization?

Join the Mailing List for More Like This

  • Be the first to hear about new resources and blogs, event announcements, product and industry news when you join the mailing list. Read More
  • 1