Local company is featured in a national case study focused on the General Services Administration’s transformation of government office space, making it more agile and saving millions with a smaller carbon footprint to boot.

April 4, 2016

RICHMOND, VA -- AgilQuest, a Richmond software company, recently appeared prominently in a national case study video in the January 2016 issue of WorkDesign Magazine. The case study explains how, with the use of AgilQuest’s reservation software designed for managing workplace facilities, the General Services Administration (GSA) was able to successfully shave off $24 million in operating expenses.

GSA did so by reducing the amount of space it needed, not by laying off employees. AgilQuest’s software essentially helped the GSA better utilize its space by more efficiently managing employee work spaces, meeting and conference rooms. As a result, it reduced six leases into one. The transformation saved an additional and unexpected $7 million to $8 million by sharing service costs (security and supplies, for example). Energy consumption was reduced by 16 million kilowatts of energy annually, and the space reduction prevented the release of 16,000 metric tons of CO2 into the environment.

Headquartered at 1800 F Street NW in Washington D.C., GSA sought help from AgilQuest in the fall of 2013 to make better use of its 375 million square feet of federal office space for staff. The move was a response to the Telework Enhancement Act passed three years earlier, in which a federal mandate required agencies to eliminate unused office space.

GSA accomplished this by reducing physical bodies around the office at a given time with an enhanced telework policy. The result: a 2-to-1 employee-to-work station count. Employees used BookIt, powered by AgilQuest’s OnBoard software, to reserve work stations on days when they wanted to work in the office. Work stations are shared in this way, reducing the number that are needed.

“[They] broke work from place and said to people that it’s ok to work in the location that best fits what you want to do,” said Vivadelli. “By doing that, it freed people up to pick the place that best suits them.”

Vivadelli added that, at any given time, studies have shown that about 70 percent of office facilities are not fully used. That, he said, offers a huge opportunity to better manage office space and reduce the cost of doing business.

Recognizing this successful transformation, the case study, produced by Work Design magazine, includes interviews with leaders at GSA, AgilQuest experts, design and architecture partner Gensler, and key personnel from The Building People, a corporate real estate and facilities consultancy. The details and story behind this federal government success are shared in a printed case study as well. Work Design is a digital publishing group that explores workplace culture, research, and design.

About AgilQuest
AgilQuest connects your people with their best choices for where to work today and helps your organization manage, control and measure the use of those desks, meeting rooms, co-working sites, and other sources of office space. AgilQuest's technology improves employee engagement and productivity while attracting and retaining today's top talent.