Webinars on Hoteling, Space Utilization & Workplace Strategies

AgilQuest's Agile Workplace Leaders series are educational lectures and panel discussions from the leaders and innovators in the alternative workplace strategy arena.

These free, live web-based events are meant to benefit and support your workplace plans and programs. AgilQuest's webinars are not focused on our hoteling and office utilization technologies, but rather on the techniques and methods for making the most of your program regardless of which vendors you choose.

Most Agile Workplace Leaders webinars are recorded and archived here for your reference and on-demand listening. Where possible, the slide decks and other valuable documents from each are available for download.

Monthly Product Demo Webinar

NEW! Get an overview of our new SaaS platform and see how easy it is to find space and resources necessary to be productive and how it can turn your excess space into excess revenue. 


In this webinar Chris Lees, Head of Operational Development & Business Solutions at Zurich and Russell Olson, President & CEO of ROI Consulting Group, examined 3 steps to operationalizing workplace utilization.

6 Factors that Change Everything

Is there really a way to measure knowledge worker productivity?  Has the Holy Grail of the workplace been discovered? Find out the answer when Eric Johnson of Allsteel share research findings on this very question and reveals 6 factors in the workplace that correlate to performance. 

20 Factors that Make a Difference in the Workplace

Stats show there is a big gap to be addressed between today's workpalces and workers' needs.  In this webinar, experts from Gensler help answer the questions in workplace strategy and design of "What can be done?" and "what should be done?"  They share 10 design factors and 10 experience factors that make a differnce in user-centered design.

Find out how different kinds of data inform workplace design, examples of how data makes a difference in transforming the traditional office environment, and how data are used as feedback to tweak designs. 

Full Listing of the First Half of 2016 Webinar Series

The educational webinar series this year follows a single thread, how making changes in the workplace leads to results throughout the organization, and continues week after week to deliver expert advice, front line experience, and best practices month after month.

5 questions to make the most of engaging workplace strategy and design services

This webinar will help you plan ahead to get the most from designers and consultants as you ask them to develop and build the changes that will help you reach your workplace goals.

In this webinar, you'll get an inside look at nine organizations from different sectors who are making workplace changes to keep up with today’s workers and the competitive landscape. Presented by FOX Architects, HKS, and Gensler.

If you are planning workspace for the future, you need to look at providing for a multi-generational workforce, enabled by technology and working in a more agile manner than ever before. The NEXT generational wave is about to hit the workplace and today's space planning decisions should anticipate them. What will they look like, and what will their impact on the way we work be? And how will new advances in technology impact the workplace going forward? Kay Sargent examines what theory of the Archetypes, the impact the Gen Zs will have in, and emerging differences in lifestyle, culture, and work styles and their effects on the Next Generation Workplace.

Turning your conference rooms into a reliable source of places to meet and collaborate takes more than just a sign hung next to the door, more than just a word-of-mouth policy, and a great deal of planning and effort. The best meeting room practices from the Fortune 500, a bunch of practical tips from smaller offices, and more than a few “gotchas” and pitfalls have been collected and produced into a short series of webinars and downloadable guides.

In this webinar, Kay Sargent, Director of Workplace Strategies for Lend Lease, shows how to determine your organization’s unique DNA and arms you with tools to repeat these lessons and techniques back in your own organization. This webinar overcomes common myths such as “every company has the same needs” and “open, universal plans are always best” and validates ideas like “encouraging movement supports healthier employees” and “industry, demographics and regional all influence design”.

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Flexible workplace initiatives, telework, and supporting worker mobility within the office all have recognized benefits for individuals and organizations, but these programs often encounter challenges that hold them back from fully or rapidly achieving their goals. Resistance from managers is the most-often cited reason and this push back or lack of buy-in often stems from having to manage based on performance rather than line-of-sight.

Technology, training and communication alone are not enough for a successful, thriving telework or flexible workplace program. The policies that govern the program and the agreements with the participants are just as important as the furniture, change in culture, and high tech that allows remote work and supports mobile workers. Getting that policy right, knowing what to expect and what to plan for before situations appear is important and often crucial to a program taking root and growing.

You've provided the right kinds of workspaces for your people to do focus work and you've outfitted your meeting rooms so your people have the right choices of collaboration space for every kind of meeting... now, which of the numerous OnBoard user interfaces are best for your people to use?

There are many different places your employees might be working on any given day, but not all of them are conducive to productivity, collaboration and innovation. Are you offering the rights kinds of space? What do your employees really need? How can you best offer them choices? Manageable choices that still yield results and cost control?

Big Data is changing the way we see the world around us and improving the quality of and speed at which we can make decisions. What kind of data is available to support real estate and space management decisions? What answers can utilization and occupancy data provide? How is this data being used to change the workplace and related strategy?

What will the workplace look like with technology and culture changing so fast? Organizations are adapting, but the worker is bringing new technology and new expectations faster than we can keep up. The Sharing Economy and the Internet of Things are turning our world into a magical place where the seemingly-impossible is happening every day.

In between an organization setting ambitious new goals and those goals becoming reality and new processes being permanently institutionalized lies a long road with many unexpected turns and potential pitfalls. It takes far more than just technology, renovated facilities and rhetoric to transform a culture and an organization.

The changes brought on by the "new workplace" benefits companies and government agencies, but what does it do for the employees? When workers are asked to change their behavior or do something different or extra to help the organization, what do they get in return? What do they need to know to be eager and enthusiastic about mobility programs, higher utilization, and new technology?


Technology is turning more people into mobile workers every day, but the office remains the best place for collaboration and innovation. You probably already have a telework or hoteling program to support people who are working outside the office, but what are you doing to make the workplace attractive and enticing and where people want to work? What amenities and environments can you create to promote the collisions and the unplanned collaborations that lead to great new ideas and build that sense of community the organization really needs in order to thrive?

Nearly every organization that adds mobility, telework, or hoteling to their workplace program runs into pushback from some number of employees. Any big change to traditional culture inevitably encounters resistance whether it comes from fear, a sense of loss of one's desk, or even from not seeing everyone you work with everyday. Those are normal, human reactions. But to reach organizational goals and to deliver on the personal ROI for everyone involved, you have to get past these objections and gain buy-in from everyone. How do you inspire and excite users to participate? How do companies and agencies push past these problems, maximize user adoption, and reach their goals?

What must organizations do to prepare to keep workers safe and continue operations through extreme circumstances?  In this webinar, a panel of business continuity industry experts and professionals to discuss the issues and share how their own organizations are preparing for and surviving extreme weather, natural disasters, and unforeseen events.

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Technology enables today's workers to choose when and where to work. They have adopted mobility to enhance their productivity, working more outside the traditional office than in it. The resulting office space vacancy, 60% to 70% on average, demands a smarter, "just in need" approach to occupying office space.

At the same time, organizations are demanding better performing and more sustainable workplaces. They need improved office infrastructure control in order to reduce real estate costs, energy consumption and carbon footprint. Improving people productivity while driving a more sustainable and green infrastructure requires a balance between these often competing goals. A new unified solution, Smart Occupancy + Smart Building, delivers answers for each of these needs.

Larry Melton, Founder and CEO of The Building People, and former GSA PBS Assistant Commissioner, joins AgilQuest CEO John Vivadelli for a deep dive on the Smart Occupancy + Smart Building solution.

Leaders face numerous risks, unexpected disasters and stressful situations and the same old rules don't always apply in the new workplace. Organizations are busy with contingency plans, disaster scenarios, and drills, and at the same time a new mobile work culture is being introduced. Leaders are trained in policy, protocols, COOP, emergency communications systems, and more. But, are they ready personally? How will they react in a crisis or disaster? What if their new workplace program hits a wall and falls apart? Will they be as effective as the organization needs them to be?

Workplace transformation takes strategic shifts in thinking, not just tactical changes in how work gets done. But how transformational are you really being? Are you laying out a buffet of programs, technologies or work spaces, but still feel like there's something missing? Are you getting the utilization you'd hoped for?  Many project leads feel they're doing as much as they can to support their flex, mobility or telework initiative, especially in the context of an overwhelming workload. But if manager support, leadership attitudes, and employee utilization are not falling in line behind your tactical changes, what more can you do?

Collaboration in today's mobile workforce can seem impossible to achieve because people are rarely in the same place anymore.  However, understanding what collaboration really means and how it actually works is key to making it successful in any organization.  In this webinar, Naomi Stanford will help you understand collaboration, it's many types and contexts, and how to build a collaborative culture within a mobile workplace. 

Dave Lathrop of Steelcase's Workspace Futures research group shares a new perspective on the value of the physical buildings in today's workplace. He takes us through the history of buildings, layouts and organizational structures to help us understand what today's workers still still need for collaboration and productivity.

Implementing a new hoteling program is often the most significant workplace and culture change in an organization. In order to help organizations during the initial phases or pilots, workplace leaders from around the world have contributed their insight and experience for what made their own programs successful and how to avoid unforeseen pitfalls.

Leading firms are cutting millions in expense by treating office space like financial assets. They are eliminating wasted space with workplace changes like Telework and Hoteling. Find out how you can join these organizations and start saving your company millions just by implementing a "High Performance" workplace strategy.  Martha O'Mara from CP Analytics and AgilQuest CFO Matthew Fahy presented real-world examples, the economic model from pilot to mature program, and the real estate and portfolio strategy to help you build your own business case.

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GSA's journey in workplace and workforce transformation has produced a model program that meets federal mandates and the needs of today's mobile, interconnected worker. In Washington, D.C., this modernization project doubled GSA's building occupancy and reduced the agency's real estate footprint. GSA is now sharing their transformative model, mobility toolbox and support to other government agencies in form of its "WorkPlace+" program and services.

The latest version of AgilQuest's OnBoard software is packed with new features, some of which will make a significant difference in the lives of your mobile workers and support a powerful change in your organization's culture and mindset.  And hear about the most exciting new feature, the new iPhone Native App!

Today's workers are changing their work styles based on new technology and what they expect from the workplace is changing rapidly. It's critical to make the workplace keep up with this newer, more mobile workforce. Keeping them engaged and productive while driving down real estate expenses is no longer just the aim of top corporations and large federal agencies; it's key to survival in business and key to accomplishing the mission for federal agencies. We have to do more with less. But how do we quickly come up to speed with flexible work and hoteling programs? And how do we keep these programs and telework viable and productive in the long term?

Large corporations and federal agencies have recognized telework and hoteling programs can provide significant savings, but getting past the initial rollout requires acceptance and widespread user adoption. Pilot programs are rapidly appearing everywhere as decision makers have determined lend their support or direction, but these programs have to reach all levels of the organization to realize the promised results. How do you maintain that initial momentum, bring telework and hoteling to every department and division, and help workers embrace the new workplace?

Attendees at last month's Agile Workplace Conference cited "getting buy-in" as the No. 1 obstacle to rolling out meaningful workplace changes like hoteling and telework. Strategists, managers and R.E. executives all asked us, "How do we get executive commitment, convince workers to embrace the changes and help mid-level managers to overcome their fears?"

You’ve experimented with shared desks or run a pilot telework program, so you know the immediate benefits for workers and the office. Now it’s time to make the case to the C-suite or agency director. To do that, you’ll want to put in their terms and be able to show the bottom line potential.

Many large organizations find their space planning efforts are seriously limited as traditional tools don't yield the accurate, timely results needed to do real space planning. Instead of quickly and easily cutting unnecessary costs, they have to guesstimate need based on snapshot surveys and keep enough cushion to accommodate every expansion request from business units. Luckily, there is a new approach which solves this problem.

Every federal government agency is expected to report on their progress towards Telework enhancement, but the policies, tools and cultural changes necessary take time and money. At the same time you have to meet the COOP, flexible workplace and real estate reduction mandates.

The new version of AgilQuest's OnBoard software includes a completely new platform for running, viewing and extending reports. All the existing reports have been incorporated into this new method of delivering reports, quite a few new reports have been added as a result of customer requests, and many new features have been added.