Scheduling Software that facilitates collaboration

AgilQuest`s OnBoard is the proven, cost effective conference room management system that encourages productive collaboration among your workers. OnBoard's scheduling software handles room management, equipment requests, and service orders all with the efficiency and ease of use that your employees expect.

OnBoard enforces business rules, such as employee access rights and spending limits, and provides management with timely information for relevant decision-making, saving your organization a lot of time and money. OnBoard's scheduling software manages the full spectrum of collaborative space management from conference room requests and corporate policies to utilization and reporting.

Easily Book a Conference Room

People can easily book a conference room or schedule a meeting room from their laptop using a web-page, Microsoft Outlook, their web-enabled cell phone, an on-site kiosk, a Cisco VoIP telephone inside the room, or a Steelcase RoomWizard panel outside the room. They simply use the most convenient interface and select the best room available for their meeting requirements. Adding equipment requests and services, such as room setup or catering, is just as easy.

Powerful Check-in Options

OnBoard records when a meeting host "checks-in" to the room. Check-in is easy using any of the OnBoard interfaces. If the meeting does not take place the system can be set to automatically "bump" the reservation and place the room back into the available pool of conference rooms.

Schedule Meetings Across The Enterprise

OnBoard is scheduling software that is scable across an entire enterprise granting universal access to a geographically dispersed or mobile workforce. One organization uses OnBoard to manage over 7,000 worldwide conference rooms. Whether you have tens of users or tens of thousands of users, OnBoard’s proven scalability makes it the perfect resource management tool for scheduling meeting and booking conference rooms.

Single-Source Meeting Planning

OnBoard is the single source for your employees to book their meeting requirements quickly and easily. No more checking the calendar for room availability, calling A/V for equipment, notifying the caterer for food or calling facilities to find out what equipment is built into a room. With OnBoard, all this information and more can be easily accessed by anyone in your organization.

More Control of Your Meeting Facilities

Using OnBoard, you have complete control to specify what meeting rooms are self-serve and what rooms are centrally managed. OnBoard’s extensive use of business rules allows for customization of each room and each user. This flexibility provides complete control over certain rooms, such as a conference center, while providing self-serve reservation capability for most conference rooms.

Utilization reporting

OnBoard’s database stores detailed information on users and resources so management can gain a full understanding of how resources are being used, by whom, when and why. This allows businesses to identify areas throughout the enterprise that are either under-utilized or fully-utilized, enabling intelligent space management decisions.

Maximizing the full benefits of effective meeting room management requires a partner, like AgilQuest, with years of experience in helping companies succeed. AgilQuest provides a wide range of consulting, installation and support services to guide you through all phases of your OnBoard implementation and operation.

Click here to learn more about AgilQuest`s OnBoard