Measure Office Space Utilization

commander bi dashboard with measurement of office space utilization
Real Estate and related office space costs are typically the second highest expense in an organization, second only to labor costs. Due to factors such as worker mobility, long-term leases, and business fluctuations, these "occupancy" costs are commonly found to be 20% to 50% higher than necessary. In relation to tens or hundreds of millions in annual real estate costs, the room for improvement often means millions or more which can add directly to the bottom line every year.

"You cannot manage what you do not measure."

The steps to reducing unnecessary occupancy costs start with understanding how much and what you are using today and progress through workplace change and continue to ongoing measurement every day:

  • Establishing a baseline of current utilization
  • Consolidating locations and renewing leases for just-in-need space
  • Optimizing the use of the remaining space to maintain productivity and competitive advantage

AgilQuest provides expert services to gauge and measure utilization as well as the technology to optimize and continuously measure your actual utilization of space across the entire portfolio every day.


Workplace Business Intelligence allows organizations to measure their actual use of office space and reduce unnecessary capacity in order to meet cost management and sustainability goals.

The ultimate goal of facility management, space planners and real estate executives is having just the right amount of space to meet company needs at just the right time. Yet most organizations struggle to reach even 50% utilization because they can't get the right data. Having reliable, accurate data gives managers and planners the power to maximize utilization and it gives executives the strategic insight to best manage their real estate portfolio, the company's second largest expense item. The key is Actual Use of Space data.

The Baseline Utilization Study is a service which creates an initial measurement of the current state of utilization within your organization. This initial data is used to build the business case for change, identify where to start, and project what kind of savings are possible.