The OnBoard workplace management system allows organizations to support the changing needs of the workforce while maintaining productivity and reducing the cost of the workplace. AgilQuest's OnBoard is technology which increases the ROI of office space by improving the worker-to-workspace of desks and conference rooms while supporting both traditional office staff and mobile workers. The OnBoard platform reduces the cost of churn, facilitates hoteling and conference room reservations, and increases the value of video and telepresence meeting rooms.

What is OnBoard

OnBoard was created to address the workforce and workplace needs of large organizations where mobile workers need office space less often, departments need to move and shift to meet demand, and everyone needs conference room space reservations that are quick, easy and guaranteed.

Workers use OnBoard to reserve meeting rooms, equipment and catering; mobile workers use OnBoard to reserve flex space or hoteling when they are in the office; IT departments save time and money every time they move desks and phones with OnBoard; and visitors use OnBoard; companies use OnBoard to provide managed free address seating.

AgilQuest's OnBoard enhances people productivity by locating the workplace assets needed to work effectively and efficiently.

OnBoard deliver for many organizations

• Maximizes space utilization and worker-to-workspace ratio
  • A company with 20,000 workers moving from 1:1 to 1.2:1 ratio would save $33M per year
• Reduces cost of churn and phone switching by $125 per desk per move
  • A company of 20,000 moving 20% of staff would save $500,000 per year
• Prevents double-booking of meeting and collaboration space

OnBoard capabilities cover the entire workplace

• Office Hoteling
• Conference Room Management
• Churn Management
• Telepresence Room Management
• Permanent Space Management
• Managed Free Address
• Telework
• Actual Use of Space
• Accurate Seat Assignment

Results for the workplace and the workforce

• Mobile workers easily find desks to work and rooms to meet and collaborate
• Improve worker-to-workplace utilization ratio to lower costs and increase margin
• Less office space to support existing or growing workforce
• Easily share collaboration space without bumping into others
• Costs less to move departments and business units
• Utilization and ROI greater for expensive video teleconference rooms
• Collect utilization data without undue burden on regular users
• Measure and manage teleworkers
• Gather actual, believable, accurate data on utilization
• Reduce extra space and shadow vacancy well below 26%

How does OnBoard make the workplace agile

The OnBoard platform watches your permanently assigned space, shared work spaces, and conference rooms and tracks the actual, daily usage of each. Using any combination of presence events, the OnBoard workplace management system connects workers to the space they need to work and collaborate, automatically performs telephone switching to bring call to the worker, and checks in the workers when they use a given space or device.

• Individuals, visitors and concierges reserve shared desks or conference rooms.
• Non-mobile workers are assigned permanent space.
• Individual log ins, network sign ons, badge swipes, turnstile events, physical sensors, phone check ins and more are used to detect presence in a work space or conference room.
• Advanced algorithms determine use based on presence events.
• Business rules implement policy based on OnBoard Balance settings and training.
• PBXes and phone switches make changes in concert with check ins, meetings, and mass moves.
• Equipment, services, and catering are delivered based on options in each reservation.
• Video conference room and telepresence operators use advanced scheduling to reserve, invite and check in multi-endpoint users to maximize utilization.
• Multiple interfaces and personalization are deployed to make it easy to use the OnBoard system and data accurate:
  • Navigator, windows-based console for administrators and power users
  • Mobile, web browser-based easy user interface
  • Scout, multi-platform smartphone connection
  • IPPI, on-phone interface for Cisco IP phones
  • Kiosk, walk-up check-in and wayfinding service
  • RoomWizard, on-wall remote display for locating and checking into available conference rooms
  • Event, resource display on large monitors
  • Xpress API, ability to connect corporate portals and applications with OnBoard data and business logic

Download the OnBoard Product Datasheet for more details or to send the information to a colleague. Download the Product Datasheet Here