Desk Booking System

A desk booking system that makes it easy for your employees to find the best place to work and be productive in the dynamic workplace.

Forum, our cloud-based desk booking software, supports the flexible workforce to encourage innovation, productivity, and engagement. Whether you need to support a new hoteling, hot desking program, a hybrid model that includes telework, or ready to find a better system for your established workplace program, Forum creates a seamless environment. The system is easy-to-use and makes it simple for employees to find their perfect workspace, quickly locate their teammates, secure on the spot touchdown space, and much more.

Plus, it provides the organization the necessary analytics and reporting to understand how their space is being used and what their office might need more or less of.

Drive Choice & Flexibility

Give your employees as much flexibility as they need. Make it easy to find the best workspace and manage upcoming reservations.

Increase Collaboration & Productivity

Choose the type of workspace that’s right for your needs each day, and easily find and collaborate with your team.

Enable a Mobile Workforce

Find and book a desk when it’s convenient to you; whether you’re in the office, at home, or on the 

Encourage Efficient Use of Space & Manage Occupancy

Eliminate unused workspaces, manage neighborhoods and distancing, and make it easy to view availability and secure a desk on the spot.

See How Your People Use Your Space

Know how your office space is being used, which workspaces are most popular, who’s in the office, and more with in-depth reporting and analytics.

Optimize Your Workplace

Use the data gathered to help make short- and long-term decisions so that you are using your space and resources most efficiently.

When you choose a desk booking system like Forum to manage your dynamic workplace, you are giving your employees the choice and flexibility they need and desire.

All of Forum’s interfaces are simple and intuitive, making it easy to book a desk from anywhere. And when people have a choice of interfaces they can use the one they prefer, whether from the desktop when planning for the upcoming week; on the mobile app while commuting, or on a lobby kiosk as they enter the building.  

With Forum, find and book space, check-in, cancel and manage bookings from anywhere. The ability to copy previous reservations makes it easy to reserve favorite workspaces. And for long-term planning, create no-end date or recurring reservations to secure a workspace.

Find the best workspace using any of the three view options: Interactive Floorplan, Calendar view, and List view.

Floorplan is a favorite for those who want a quick view of an entire floor or know they want to sit near a window.

For those who prefer to see images of each workspace or easily view amenities, List View has all the details.

And Calendar view is great when you know which space you want but aren’t locked into a time.

With Forum, you can provide a variety of workspaces, offering more options to your employees based on their work needs and styles.

Like keeping up with your favorite coworker, or on a project with a team? Add them to your “My Team” so you can quickly see where they are sitting, making collaboration easy.


Make sure your workspace has the amenities you need to succeed. Filter what you need whether it’s a whiteboard, video display, adjustable height desk, etc.


Use Forum’s desk booking mobile app for a touchless way to find and claim a workspace from anywhere.

A desk booking system gives you the tool to utilizing your office space to the fullest, while still managing occupancy and supporting flexibility. No more unused workspaces. No more uncertainty about space availability. Just a seamless workplace experience.

Utilize customizable business rules for managing who has access to what space, and when, to support neighborhoods, physical distancing and staggered schedules. For example, for departments who need to sit together, create a “neighborhood” of desks for them to share. 

For example, for departments who need to sit near each other, create a “neighborhood” of desks for their user group to reserve.

Using auto-bumps and grace periods to automatically cancel bookings and put desks and offices back into circulation when a reservation is missed.

Forum makes it easy to book services and amenities such as room set-up and breakdown, equipment, lockers, parking, service elevators or other reservable assets.

With no proprietary hardware, Forum integrates with your digital signage, including Crestron, Room Wizard and any Android-, iOS- or Windows-based hardware.

Lobby Kiosk can be used as a centralized place for employees to manage a current reservation, find a coworker, or find and book a workspace as they enter the building or floor.

Desk Signs placed on workspaces will display information regarding who has booked the desk and for when. Add a QR Code to the screen to quickly claim the space using the mobile app. Some are also equipped with LED lighting to indicate availability status such as available, awaiting reservation, not available, or awaiting cleaning services.

Learn more about our digital signage options here >

Quickly answer how your office space is being utilized, what workspaces are used most often, when the office is the busiest, and more.

The data provided by your desk booking system gives you the answers you need to make short- and long-term decisions about how to better support your workforce in the workplace.

If you look around the office in most organizations, you’ll discover around 50% of the desks are vacant on any given day due to worker mobility. People are working from home, traveling to another site, out sick or working elsewhere outside the office.

With the average cost at $10,000 per year per desk, it’s easy to imagine how much these vacant desks cost the organization, waste valuable resources, and contribute to the carbon footprint.

Instead, with Forum in place you can:

Physical Distancing for the Office: Safely distance your people by managing workspaces a little differently.

Contact Tracing: Know where and when your employees have been in the unfortunate case of a positive COVID test.

Sanitization: Employees feel safer knowing workspaces and conferences rooms are cleaned and disinfected after each use.

Ready to see Forum in action?

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