Workplace Management Software

Get Back to the Workplace, Safely

Manage the return to the office, and beyond, including physically distanced workspaces, staggered employee schedules, limited capacity, and more with AgilQuest’s Workplace Management Software, Forum.

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Strategize Getting Back to the Workplace, Safely

Making our way back to the workplace requires planning, brainstorming, acting, and reacting. What your company doesn’t need is for the process to take too much of your time and money.

AgilQuest’s SaaS, cloud-based Forum platform resolves many of the challenges COVID-19 creates when re-occupying office space. You can leverage our Back to the WorkplaceTM solution to Plan, Execute, Measure/Monitor, and Optimize new workplace processes to keep your employees safe, now and into the future.

Plan

As guidelines continue to change, it’s important to plan an efficient and easily adaptable return to the office. A few things to consider include physical distancing, work from home policies, creating a contactless environment, contact tracing, etc.

Execute

Then, you must think about the ways to carry out your plan. Whether that’s reducing available workspaces to limit capacity, managing who comes into the office and when, wellness checks, physically distancing the office with options like dynamic spacing, and more.

Measure

Next, you need to measure and monitor your workplace to understand what is working and what can change. Contact Tracing is a necessity in order to understand who was where and when.

Optimize

With your office set up for physical distancing, and reporting to help you understand how the process is working, you will find it easy to adapt your workforce to the many phases of getting back to the workplace and to the "new normal."

Learn More By Downloading Your Free Guide to Getting Back to the Workplace

Ensure Your Employees Feel Safe and Confident as They Return to the Office

Implementing a workplace reservation software to manage getting back to the office gives you confidence in your plan and enables employees to choose where and when they work so they can feel safe and supported.

Enable a Flexible Workplace

Employees are able to schedule time in the office, manage upcoming workspace or meeting room reservations, indicate when they are working from home, and more from their mobile app or desktop. They can feel in control of where and when they are working, and make changes well before or just before their scheduled time.

Create a Touchless Environment

Digital Signage, Mobile Apps, and QR Codes make it easy to create a contactless environment to reduce the spread germs. Employees can find and manage space from their mobile app and even instantly reserve a workspace or meeting room using their phones to scan a QR Code.

Getting Back to the Workplace

See for yourself how Forum can help you get back to the office safely

Schedule a demo with us to see how Forum can help you in the process of returning to the office including ways to physically distance your workplace, limit capacity, keep employees on track and safe, and more. If you are already back in the office, then let Forum help you manage the “new normal.”

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Make it Easy for Admin

With so many plans and new processes, Forum makes it easy for admins to implement, physically distance the office and manage the “new normal,” and make short- and long-term decisions.

Manage Social Distancing

Different Ways to Physically Distance the Office

As we have helped organizations make their return to the office a safe one, we have seen many ways an office can be managed to ensure physical distancing of employees. Like,

  • only allowing certain workspaces to be reserved
  • creating groups of employees that can only use certain workspaces on specified days
  • using Dynamic Spacing so that once an open workspace is reserved the workspaces with 6 feet of it become unavailable
Watch video of 5 ways to physically distance your office

Quick Implementation

Implementation is a Breeze

Getting Forum set up and ready for employees to use is a breeze. Implementation time is minimal and training, while available, isn’t required as the platform is as intuitive and easy-to-use as Airbnb and hotel-booking sites. Plus, your Customer Success Team is always available to help with any questions or desired training.

Contact Tracing

Understanding the who, where, and when

Understanding who has been in the office, the resources that have been used, and the employees that have collaborated is key in this new normal. With real-time data, reports like Individual Asset Use & Presence can tell you

  • when a person's been in the office,
  • what workspaces and conference rooms they used,
  • whether they actually checked into those workspaces,
  • and other individuals who worked closely with them.
Watch a quick video of the Individual Asset Use & Presence Report
man sitting at desk looking at two monitors that show the office's utilization using Forum, AgilQuest's office hoteling system

Informed Decision Making

Data to Drive Short- and Long-Term Decisions

With all the data Forum provides, you can make informed short-term decisions as well as long-term, strategic ones when it comes to your office space.

In the short-term, this data can help you understand your occupancy, manage capacity, and contact trace to follow government regulations.

Over time, you can see where your employees are actually working, how your space is being used, and make decisions like how to better utilize your space or if  downsizing is an option.

Getting Back to the Workplace Checklist

Forum is your all-in-one software to get you back to the office. Grab your free guide to getting back to the workplace to help you plan and optimize your return.

  • Confidence in a physically-distanced workplace
  • Manage occupancy and use of collaboration spaces
  • No-touch environment with mobile app
  • Easy to manage sanitization of used workspaces
  • Status updates inform colleagues if you're working from home or in the office
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Back to the Workplace Resources

Find all our Back to the Workplace resources here.

Start by downloading your free guide to getting back to the workplace.

In this guide, we walk through the planning, executing, measuring, and optimizing parts of your journey in full. Plus, take a back to the workplace checklist with you to help manage the new normal.

Head over to our Back to the Workplace Hub to learn more

Or check out these topics to better manage the "new normal."

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