The Agile Workplace Blog

Welcome to the blog! The blog is a great way for you to hear different perspectives, or hear a new perspective for the first time.  It is where we have the opportunity to express our thoughts about many of the issues facing workplace professionals and our CEO is a regular contributor.  Keep up to date by checking back here on our website, or sign up for our monthly newsletter to have the articles delivered to your inbox.

by Dan Cook

If you think office space is at a premium because of the recovery, you're wrong.

While some office space may be going for premium prices, there's a $5.5 trillion dollar "market" of unused space in America. And the spectre of that space is quietly changing the way office space is viewed--by landlords as well as occupants.

"Real estate as a service is the upcoming trend," said John Vivadelli, CEO of AqilQuest, provider of software and services design to enhance corporate space utilization.

By John Vivadelli, AgilQuest Corp.

"From my perspective, there is a broad continuum of the work we do, who we choose to do it with, and the places we choose to perform it.  Organizations and Place Providers are each a part of the same elephant - one a foot, one a tail, one a trunk."

The following is a response to How Coworking Will Save Corporate America, by Laurent DeHollande

By Sholem Prasow, Insight Management

At the 2014 Agile Workplace Conference sponsored by AgilQuest, many excellent speakers addressed ways in which to make Change Management succeed. In the discussion workshop that I was part of, we came up with the following summary:

iStock 000016014643SmallAmong the talented professionals that make up today's workforce, the secret to a fulfilling career is a sense of freedom, as recently reported in an article by the Harvard Business Review. The article is based on a report released by Forrester in 2009 that estimates that by 2016, 43 percent of the US workforce are expected to telecommute, nearly double the amount of people working from home at the time of the report. The study also finds that a mobile work environment is mutually beneficial for the worker and the company. Not only are workers reportedly more productive, companies that adopt the practice are "more likely to report revenue growth of 10% or more."

In today's world of 'Big Data', answering important questions can be nearly impossible without analyzing historical data collected from multiple sources. As we gather more data, we are able to generate better answers to business problems.

Networking building management systems in smart buildings creates efficiencies and saves money. Organizations need multiple building management systems communicating with each other in order to deliver operational cost savings and customizable solutions. That's why – in an effort to save $24 million in rent costs, $4 million in energy costs and $12 million in operational costs annually – the General Services Administration (GSA) has networked building management systems to modernize their offices.

Last month AgilQuest welcomed a record number of attendees to the 4th annual Agile Workplace Conference. Twelve workplace industry experts and practitioners, in nine breakout sessions, presented on this year's theme, "The Sharing Economy: What's In It for Me?" to an engaged group of participants. Group discussions throughout the day dove deep into topics addressing challenges in the modern workplace and the mobile workforce.

Did you realize that understanding the different mobility types in your organization could potentially save you hundreds of thousands of dollars in real estate? Each different style will have different workspace needs and with strategic space planning, an organization could cut real estate and improve operational sustainability. For example, business units with 300 desks, eliminating 20% unused desks could increase profit margin by $600,000 per year.

Strategy and technology must complement one another in order to achieve, and hopefully even exceed, business goals. Whether you are starting up workplace programs or have been mining 'Big Data' for years, there are always new efficiencies that ever-changing technology can reveal, and enhanced strategies to get you to your goals with more speed and accuracy.

Any change to 'business as usual' in the workplace, such as rolling out a new office hoteling program, require careful and deliberate communication to educate workers and encourage adoption. It takes more than just technology and rhetoric to transform an organization and its work culture. Having a defined process in place is critical for workers to accept and adapt to physical and cultural workplace changes.

Do you know on how much unused space you're sitting on? Do you know what that's costing your organization?

Knowing how much space is actually being used on daily basis can really help you cut out a great deal of excess cost.  The goal of an actual space utilization analysis is to establish a baseline of current utilization, reveal opportunities for efficiencies, and then use that data to build a case for optimizing the use of space to maintain productivity and competitive advantage.

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