Agilquest Blog

Meeting Room Booking with Exchange and Outlook Integration

Are your employees already using Outlook, OWA or Teams to book meeting rooms?

Why not create a seamless experience by allowing employees to book meeting space from the very platform they are familiar with while having all the benefits of using the Forum room reservation software?

AgilQuest agrees, and our new, two-way, integration between Microsoft’s Exchange Server and AgilQuest’s Forum workplace scheduling system allows users to quickly and easily reserve a meeting room directly from a Microsoft Exchange client such as Outlook, Teams, or OWA.

The Forum Exchange integration automatically creates a corresponding reservation in the Forum system where the user can then add any advanced features or services if needed.

This means users can reserve meeting rooms in the same interface they already know so well while participating in the far more sophisticated workplace management system that is AgilQuest’s Forum.

No more toggling from one system to another to match dates and times.

Benefits of Forum’s meeting room booking integration with Exchange and Outlook:

  • Microsoft Exchange clients (Windows and Mac versions of Outlook, OWA, smartphones, etc.) allow users to select the resource (meeting room, conference room, etc.) and when they need it
  • Forum provides advanced features such as notifications, catering, equipment, group policies, auto-bump, presence verification, advanced analytics, and more
  • Interfaces and integrations from Forum provide access to these reservations far beyond the reach of Microsoft clients to digital signage, phone switching, GPS-based smartphones, smart buildings, etc.
  • Reservations and real use of space, no matter where they originated, can now be analyzed and reported via Forum’s built-in Analytics to show actual utilization, unmet demand, no shows, and much more

Learn more about our Exchange Integration here


Download the Exchange Integration Datasheet
AgilQuest Exchange Integration
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